Business Binders Can Organize Your Home Office

Is Your Office In Need Of A Makeover?

This visual system of organization can put your business into organized binders in a day. That’s right, we can organize your office in a day. This system is the one I use for my multi-faceted business. I like to complement the computer with a visual system. Even if you are a computer-oriented person, having files at your finger tips can create a more organized work flow. If your office is a wreck, and you have been planning is to get it organized, then today is the day we will start and finish the project. That’s right, do it in one day. The problem with getting organized over a period of time is that you never get done because the parts that do not get organized in the first phase disorganize the process and it never gets completed. So today, we are going to organize your whole office into files and business binders. If you don’t have the time now to give to this project, then schedule a full day to make it happen.

This System Will Work In Any Office

It doesn’t matter what business you are in, you can use this simple organizational system to organize your office. The business binders in my office fall into entirely different categories than I am going to discuss here. Modify the files to be specific to your business office. We are using binders as filing cabinets along with your regular filing cabinets. Each binder filing cabinet will hold easily accessible files that you can get your hands on quickly. Think of each category as a filing cabinet. The categories that you use often will be in binders and those that are used rarely will actually be in the drawers. Put the file title on the binder end, so it is easily distinguishable from the others. A binder system does not replace your filing cabinets in your office, it compliments it. The system keeps the often used “files” at your finger tips. So as we move forward, remember that any office, not just direct sales, can use this system of organization.

Organized Entrepreneurs Throw Away Unused Items.

Bring a big trash can into your office and don’t be afraid to use it. As we move through your office, keep in mind that you must throw away things you do not use anymore. Prepare yourself to be willing mentally to throw away unused items. Organized entrepreneurs always do not designate valuable real estate to things they do not use to generate cash flow. If you see something you haven’t used in 6 months (or don’t ever remember using it) throw it away! Papers that are not used such as files or receipts that are in your computer do not need to be saved. Use your computer as the data storage system it was designed for.

Create A List Of Your Files

Your files can be as many categories as you want. I am sure I have more than a dozen binders as well as the actual filing drawers. The binders are your fingertip files. In direct sales your list of fingertip files could include any part of your business that you want to keep your fingers on on a daily basis. The list of files will be unique to your business. A list of files for the average direct sales company may include all or some of the following:

Scheduling
Potentials
New Consultants
Sales Team
Incentives/specials
Newsletters and Flyers
Customer Care
Contacts

Each File Will Be Subdivided Into Categories

The tabs that you subdivide your filing binders will vary depending on you, your goal and each category. You can buy blank or colored tabs at any office supply store and subdivide each file into individual categories. I would recommend that you allow the categories to take on a life of their own. As you go around your office cleaning and organizing one area at a time, the subcategories to divide into will become apparent. It will be a bit of trial and error, because as you proceed, the categories may need further subdivisions or you may even find that a specific category is so large it actually needs its own business binder.

A Binder Example

An example of a binder subdivided into categories may be your scheduling binder. Maybe you divide it into months. The subdivide categories are January through December. When you come home from a show and someone said they want to host a show in October, you would staple their slip onto a looseleaf paper, and put it into the category of August. At the beginning of each month you get out the book and call each page of the category. This system will work the same for all of the binders in the business binder system. you come home from a show and someone said they want to host a show in October, you would staple their slip onto a looseleaf paper, and put it into the category of August. At the beginning of each month you get out the book and call each page of the category. This system will work the same for all of the binders in the business binder system. You could even take it a step further and have other categories within each category. An example using your scheduling binder might be: first the months then the weeks behind that.

Filing Will Streamline Your Office

The binder system, combined with a real filing cabinet and the trash can, will keep your office streamlined. Take a day to systematically work around your office from one side to the other and “file” everything. As you handle each item, make a decision. Which file does this go in? How should I file this to streamline my office? Do I use it daily, or more than once a week, or monthly, or never? Should I put it at my fingertips, in a drawer file or in the trash file? Understanding your filing system and utilizing it on an ongoing basis will streamline your ability to generate cash flow.

Learn More Organizational Tips

The Power UP program is all about attitude and lead generation. The Create A Cash Flow Show is home party-specific. Both programs are chock-full of more organizational tips for you to learn.

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